Frequently Asked Questions

Do you have questions?  We have answers!

Accessible Archives: Frequently Asked Questions

We have compiled this list of the questions we are asked most often and hope that these answers will help to address question you may have.

If you have a question we have not answered here, please do not hesitate to contact us.

Frequently Asked Questions

What databases are available from Accessible Archives?

The following database collections are available:

  • African American Newspapers: The 19th Century
  • American County Histories (Northeast, Mid-Atlantic, Southeast, West, Southwest, Central, Midwest)
  • The Civil War: 1855-1869 (A Newspaper Perspective; The Soldiers’ Perspective; The Generals’ Perspective; A Midwestern Perspective; Iowa’s Perspective; Northeast Regimental Histories; Abraham Lincoln Library Abolitionist Books)
  • Frank Leslie’s Weekly: 1855-1922
  • Godey’s Lady’s Book: 1839-1898
  • History of Woman Suffrage
  • The Liberator: 1831-1865
  • The Lily: 1849-1856
  • National Anti-Slavery Standard: 1840-1870
  • National Citizen and Ballot Box: 1876-1881
  • The Pennsylvania Gazette: 1728-1800
  • The Pennsylvania Genealogical Catalogue: Chester County
  • Pennsylvania Newspaper Record: Delaware County
  • The Revolution: 1868-1872
  • Scenes in the Life of Harriet Tubman
  • South Carolina Newspapers: 1732-1780
  • Twelve Years A Slave
  • The Virginia Gazette: 1736-1780

For further details about the collections, please see About the Archives.

Providing Access to the Databases

Access to Accessible Archives’ databases may be acquired in two ways – with a one-time purchase of permanent access or through an annual institutional subscription.  

Obtaining Permanent Access to Accessible Archives

What is permanent access?

Accessible Archives’ databases are available together as a complete collection, but are also segmented into parts that are available separately, thus allowing customers to tailor the content to their particular needs and to acquire a complete collection over time. The permanent access model allows the organization access in perpetuity to the databases for which such access has been purchased.

How does my organization/library obtain permanent access?

Fill out the form on the Obtaining Permanent Access or a Subscription page and we will contact you. You may also contact Unlimited Priorities LLC, our exclusive sales and marketing agent, as follows:

Iris L. Hanney, President
Unlimited Priorities LLC
Exclusive Sales & Marketing Agent for Accessible Archives
1930 SW 48th Lane
Cape Coral, FL 33914
Telephone: 239-549-2384
iris.hanney@unlimitedpriorities.com

How is access to the databases provided?

There are four ways for institutional customers to gain access to the search system:

  • IP Address Authentication
  • Username/Password
  • EZproxy
  • Public Libraries (and other institutions):  enter the equivalent of a library card barcode (or other passcode that the library/institution has provided to us).
  • United Kingdom:  Shibboleth Login methodologies

Through which discovery services are you available?

We are pleased to support efforts to make searching more efficient for our scholars, students and professors.

We currently have strategic alliances with:

  • ExLibris Primo Central
  • OCLC WorldCat
  • EBSCO Discovery Service
  • ProQuest Serials Solutions Summon
  • ShipIndex.org

Once an order is placed, how quickly do we gain access?

Upon completion of a Welcome Letter confirming the order, contact information and IP ranges or other access information, you will obtain access within 24 hours during Monday-Friday.

Is there an annual maintenance fee?

Yes. The maintenance fee is cost effective in that it is not dependent upon the number of databases collectively obtained or held.  This flat amount generally is increased each year as the collections expand, but with a top limit of 7%.  System upgrades and other enhancements occurring from time to time may be assessed separately from the annual maintenance fee.

What about a license agreement?

The license agreement was developed by a team of librarians and has been designed to address the needs of academic and public libraries, research institutions, K-12 schools, historical societies, or any organization. The license must be completed within 30 days of access.  View the license at License Agreement [PDF]

Are MARC records available?

Accessible Archives offers customized MARC records, one for each publication title (magazine, newspaper, book) contained in the databases.  New records are uploaded on a monthly basis.  An FTP site provides a convenient way of retrieving the latest updated records.  A separate process allows users to follow a URL link directly to a publication or collection title for searching or browsing.

ftp://marcrecords.accessible.com

User Name: marcrecords
Password: access=archive

Can the search screen be personalized for my institution or branded in some way?

Yes. Once your purchase is complete, we will ask you for a logo file (.gif, .png, or .jpg) no larger than 140px by 350px. This logo will appear at the top of the Accessible Archives screen initially viewed. In addition, we can also place a 2-5 line greeting message on the screen, appearing to the right of your institution’s logo. The bottom of the screen will be a selection list, and users will be able to select any combination of the resources to which you have purchased access.

Can our library gain access to usage records for the database?

Absolutely! Accessible Archives is keenly aware of the increasing need for institutions to measure the value return of their purchased online content. We therefore have worked with Scholarly iQ to implement the new COUNTER Release 4 (R4) standard so that librarians can access the latest set of usage reports to ensure the independent and accurate reporting of publisher’s usage statistics. COUNTER Release 4 (R4) standard contains a host of new features, and is available at no additional cost to your organization. (Complete information on Project COUNTER may be found at www.projectcounter.org.)

Also, as part of our compliance with the COUNTER R4 standard, we have implemented SUSHI (Standardized Usage Statistics Harvesting Initiative) into our statistics system to enable you to automate your statistics gathering process. The protocol was designed to be both generalized and extensible, meaning it can be used to retrieve a variety of usage reports. An extension designed specifically to work with COUNTER reports is provided with the standard, as these are expected to be the most frequently retrieved usage reports. SUSHI statistics also are available from EBSCO and ProQuest Serials Solutions Summons.

Are webinars, training sessions or manuals available?

Yes, webinars are regularly available for your organization. We provide manuals online, in both HTML and PDF formats.

Is a free trial available for the databases?

Yes. Trials are available for an agreed upon period. To receive information regarding a free trial, please contact us.

How is technical support provided?

For technical support contact:

 Tom Nagy
866-296-1488
tnagy@accessible.com

Chris Sheridan
csheridan@accessible.com

We will respond to your inquiry within 24 hours, Monday-Friday.  Online support resources are also available.

Obtaining an Annual Institutional Subscription to Accessible Archives

What is an annual subscription?

Institutions may elect to subscribe to Accessible Archives on an annual basis. Annual subscriptions provide access to the complete collection of databases:

  • African American Newspapers: The 19th Century
  • American County Histories (Northeast, Mid-Atlantic, Southeast, West, Southwest, Central, Midwest)
  • The Civil War: 1855-1869 (A Newspaper Perspective; The Soldiers’ Perspective; The Generals’ Perspective; A Midwestern Perspective; Iowa’s Perspective; Northeast Regimental Histories; Abraham Lincoln Library Abolitionist Books)
  • Frank Leslie’s Weekly: 1855-1922
  • Godey’s Lady’s Book: 1839-1898
  • History of Woman Suffrage
  • The Liberator: 1831-1865
  • The Lily: 1849-1856
  • National Anti-Slavery Standard: 1840-1870
  • National Citizen and Ballot Box: 1876-1881
  • The Pennsylvania Gazette: 1728-1800
  • The Pennsylvania Genealogical Catalogue: Chester County
  • Pennsylvania Newspaper Record: Delaware County
  • The Revolution: 1868-1872
  • Scenes in the Life of Harriet Tubman
  • South Carolina Newspapers: 1732-1780
  • Twelve Years A Slave
  • The Virginia Gazette: 1736-1780

For further details about the collections, please see About the Archives

Subscription pricing is based on an institution’s enrollment of full time equivalent (FTE) students, or other population served as it applies to public libraries.

How does my organization/library obtain a subscription?

Fill out the form on the Obtaining Permanent Access or a Subscription page and we will contact you. You may also contact Unlimited Priorities LLC, our exclusive sales and marketing agent, as follows:

Iris L. Hanney, President
Unlimited Priorities LLC
Exclusive Sales & Marketing Agent for Accessible Archives
1930 SW 48th Lane
Cape Coral, FL 33914
Telephone: 239-549-2384
iris.hanney@unlimitedpriorities.com

How is access to the databases provided?

There are four ways for institutional customers to gain access to the search system:

  • IP Address Authentication
  • Username/Password
  • EZproxy
  • Public Libraries (and other institutions):  enter the equivalent of a library card barcode (or other passcode that the library/institution has provided to us).
  • United Kingdom:  Shibboleth Login methodologies

What does my annual subscription fee include?

Any institution (academic libraries, public libraries, research institutions, K-12 schools, historical societies, or any organization) that subscribes to Accessible Archives receives access to all of the collections, including any new content that is added throughout the term of their subscription. Hundreds of thousands of fully searchable full-text pages and images from a variety of newspapers, magazines, and books are available to the user.

If new collections are added after we subscribe, will we have access to them, and is there an additional fee?

You will automatically have access to any new collections as they are added. All fees remain the same for the 12 month subscription period regardless of content added.

Can we subscribe to individual collections from the database?

No. Subscription fees include access to ALL of our collections and they cannot be subscribed to individually.

What is the procedure for renewing our institution’s subscription?

Your subscription will automatically be renewed unless we are notified at least 60 days prior to its end date

Are there annual increases of maintenance or subscription fees?

An annual subscription does not entail an annual maintenance fee. The cost of an annual subscription generally is increased each year as the collections expand, but will not be in excess of 4 – 7%.  System upgrades and other enhancements occurring from time to time are assessed separately from the annual maintenance fee.

Through which discovery services are you available?

We are pleased to support efforts to make searching more efficient for our scholars, students and professors.

We currently have strategic alliances with:

  • ExLibris Primo Central
  • OCLC WorldCat
  • EBSCO Discovery Service
  • ProQuest Serials Solutions Summon
  • ShipIndex.org

Once an order is placed, how quickly do we gain access?

Upon completion of a Welcome Letter confirming the order, contact information and IP ranges or other access information, you will obtain access within 24 hours during Monday-Friday.

What about a license agreement?

The license agreement was developed by a team of librarians and has been designed to address the needs of academic and public libraries, research institutions, K-12 schools, historical societies, or any organization. The license must be completed within 30 days of access.  View the license at License Agreement [PDF]

Are MARC records available?

Accessible Archives offers customized MARC records, one for each publication title (magazine, newspaper, book) contained in the databases.  New records are uploaded on a monthly basis.  An FTP site provides a convenient way of retrieving the latest updated records.  A separate process allows users to follow a URL link directly to a publication or collection title for searching or browsing.

ftp://marcrecords.accessible.com

User Name: marcrecords
Password: access=archive

Can the search screen be personalized for my institution or branded in some way?

Yes. Once your purchase is complete, we will ask you for a logo file (.gif, .png, or .jpg) no larger than 140px by 350px. This logo will appear at the top of the Accessible Archives screen initially viewed. In addition, we can also place a 2-5 line greeting message on the screen, appearing to the right of your institution’s logo. The bottom of the screen will be a selection list, and users will be able to select any combination of the resources to which you have purchased access.

Can our library gain access to usage records for the database?

Absolutely! Accessible Archives is keenly aware of the increasing need for institutions to measure the value return of their purchased online content. We therefore have worked with Scholarly iQ to implement the new COUNTER Release 4 (R4) standard so that librarians can access the latest set of usage reports to ensure the independent and accurate reporting of publisher’s usage statistics. COUNTER Release 4 (R4) standard contains a host of new features, and is available at no additional cost to your organization. (Complete information on Project COUNTER may be found at www.projectcounter.org.)

Also, as part of our compliance with the COUNTER R4 standard, we have implemented SUSHI (Standardized Usage Statistics Harvesting Initiative) into our statistics system to enable you to automate your statistics gathering process. The protocol was designed to be both generalized and extensible, meaning it can be used to retrieve a variety of usage reports. An extension designed specifically to work with COUNTER reports is provided with the standard, as these are expected to be the most frequently retrieved usage reports. SUSHI statistics also are available from EBSCO and ProQuest Serials Solutions Summons.

Are webinars, training sessions or manuals available?

Yes, webinars are regularly available for your organization. We provide manuals online, in both HTML and PDF formats. On-site training is negotiable.

Is a free trial available for the database?

Yes. Trials are available for a two week period. To receive information regarding a free trial, please contact us.

How is technical support provided?

For technical support contact:

 Iris L. Hanney, President
Unlimited Priorities LLC
239-549-2384
Iris.hanney@unlimitedpriorities.com

or

Chris Sheridan
csheridan@accessible.com

Tom Nagy
866-296-1488
tnagy@accessible.com 

We will respond to your inquiry within 24 hours, Monday-Friday.  Online support resources are also available.

The Accessible Archives Collections

What is the search platform like? Is Boolean searching available?

The Accessible Archives search and retrieval system includes a host of features, including full Boolean search, field restriction, limiting, truncation & stemming, linking, browsing and sorting. All content is searchable via a unified interface.

How are we be notified of changes or enhancements?

The Announcements tab in the Top Menu of each page will contain the latest information on enhancements such as new collections, additions to existing collections, newly available MARC records, etc.

How do we access our specific account information?

Clicking on the Account Information listing on the Search screen, and logging in via administrator name and password, allows the administrator to access to all aspects of your account, including COUNTER statistics, current IP ranges, downloadable MARC records, maintenance fee renewal dates (for permanent access customers) and other announcements..

How do you decide which collections to make available?

Accessible Archives’ focus is on 18th and 19th century America. We select potential additional collections for inclusion in our database according to our clients’ wants or needs. Our decisions are based on telephone and written surveys, as well as personal meetings. Accessible Archives has expanded our collections by forming strategic alliances with universities, research institutions, historical societies and other organizations to develop unique new collections. Please contact us if you are interested in discussing publishing partnerships.

How do publishing partnerships work?

Accessible Archives provides advice and assistance in archival content selection to libraries that own primary sources to be published. Selected collections are digitized at no cost to the library which is given unlimited access to the collection in perpetuity. Accessible Archives then markets the new database over a specified period.

Are the collections cover-to-cover or just particular articles?

For newspapers covered in The Civil War: Part I: A Newspaper Perspective, collection, only articles pertaining to the Civil War are covered. For the other collections, all articles and images are included. All advertisements are included, as well.

How often do you update with new content?

New content is updated monthly for both subscribers and permanent access customers.

How is the material converted and how is accuracy assured?

Content is double-keyed by a team of highly-skilled professionals familiar with the character and publishing idiosyncrasies of historical documents. Double-keying results in much higher levels of accuracy than texts that have gone through OCR (Optical Character Recognition) scanning. Extensive quality control systems ensure that the converted data has an accuracy level in excess of 96.5%. The data are formatted in XML utilizing the TEI Lite DTD. Images are TIFF, B&W, color, and delivered as jpegs or gifs.

What collections are you considering for the future?

We are interested specifically in the Civil War, African-American publications and women’s history. We also welcome suggestions from our clients.

What states are available in American County Histories?

Coverage is provided for all 50 states and the District of Columbia. American County Histories is currently divided into seven groupings: Mid-Atlantic States (Delaware, District of Columbia, Maryland, New Jersey, New York, Pennsylvania), New England States (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont)., Southeast States (Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Virginia, West Virginia), West States (Alaska, California, Colorado, Hawaii, Idaho, Montana, Nevada, Oregon, Utah, Washington, Wyoming), Southwest States (Arizona, Arkansas, New Mexico, Oklahoma, Texas), Central States (Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota), Midwest States (Illinois, Indiana, Michigan, Ohio, Wisconsin).

Accessible Archives is the foremost authority for county histories, assembling all states into a single all-encompassing database. American County Histories is the only site with nationwide unified coverage of these large volumes, thus allowing searches to be conducted across a county, a state or the entire country

What differentiates Accessible Archives’ Godey’s Lady’s Book from other offerings?

Our coverage provides the only fully searchable text version of this magazine with full-color illustrations—unique in the industry. In addition, the Accessible Archives search and retrieval system now allows searchers to limit by “Image Type,” which includes cartoon, chromolithograph, color plate, color plate fashion, drawing, engraving, fashion plate, illustration, map, mezzotint, portrait, sheet music, table and woodcut.

Is there a way to provide direct links to a specific collection or publication?

Yes! We have created a web page with handy links to facilitate access to our content, providing shortcuts to search or browse a desired collection or publication. Typical uses for the links might be: course readings, courseware, e-learning sites, online or distance learning course sites, reading lists, syllabi, or library topic sites. The system also allows for book browsing based on BookID.