Frequently Asked Questions

Do you have questions?  We have answers!

Accessible Archives: Frequently Asked Questions

We have compiled this list of the questions we are asked most often and hope that these answers will help to address question you may have.

If you have a question we have not answered here, please do not hesitate to contact us.

Frequently Asked Questions

Obtaining Permanent Access to Accessible Archives

What is permanent access?

Accessible Archives’ databases are available together as a complete collection, but are also segmented into parts that are available separately, thus allowing customers to tailor the content to their particular needs. The permanent access model allows the organization access in perpetuity to the databases for which permanent access has been purchased.

How does my organization/library obtain permanent access?

Fill out the form on the Obtaining Permanent Access or a Subscription page and we will contact you. You may also contact us as follows:

Iris L. Hanney, President
Unlimited Priorities Corporation
Exclusive Sales & Marketing Agent for Accessible Archives
1930 SW 48th Lane
Cape Coral, FL 33914
Telephone: 239-549-2384, Fax: 239-549-3168
iris.hanney@unlimitedpriorities.com

Tom Nagy, Chief Operating Officer
Accessible Archives, Inc.
5 Great Valley Parkway, Suite 216
Malvern, PA 19355
Telephone: 866-296-1488
tnagy@accessible.com

 What about a license agreement?

The license agreement was developed by a team of librarians and has been designed to address the needs of academic and public libraries, research institutions, K-12 schools, historical societies, or any organization. The license must be completed within 30 days of access.

How is access to the database provided?

Institutional customers access the Accessible Archives information retrieval system online via IP (internet protocol) address.

Once an order is placed, how quickly do we gain access?

Upon completion of a welcome letter confirming the order, contact information and IP information, you will obtain access within 24 hours during Monday-Friday.

 Can the search screen be personalized for my institution or branded in some way?

Yes. Once your purchase is complete, we will ask you for a logo file (.gif, .png, or .jpg) no larger than 140px by 350px. This logo will appear at the top of the Accessible Archives screen initially viewed. In addition, we can also place a 2-5 line greeting message on the screen, appearing to the right of your institution’s logo.

 Can our library gain access to usage records for the database?

Absolutely! Accessible Archives is keenly aware of the increasing need for institutions to measure the value return of their purchased online content. We therefore have turned to Project COUNTER to provide a consistent, comparable and credible standard for counting and reporting usage of online resources, at no additional cost to your organization. (Complete information on Project COUNTER may be found at www.projectcounter.org.)

Also, as part of our compliance with Release 3 of the COUNTER standard, we have implemented SUSHI (Standardized Usage Statistics Harvesting Initiative) into our statistics system to enable you to automate your statistics gathering process. The protocol was designed to be both generalized and extensible, meaning it can be used to retrieve a variety of usage reports. An extension designed specifically to work with COUNTER reports is provided with the standard, as these are expected to be the most frequently retrieved usage reports.

Is there an annual maintenance fee?

Yes. The maintenance fee is a flat amount, and is not dependent upon the number of databases collectively obtained or held.

Is a free trial available for the database?

Yes. Trials are available for a two week period. To receive information regarding a free trial, please contact us.

Are webinars, training sessions or manuals available?

Yes, webinars are regularly available for your organization. We provide manuals online, in both HTML and PDF formats. On-site training is negotiable.

Are MARC records available?

Yes. You may view records in MARC format online by searching “marc record” on the search screen, or you may obtain pure MARC on CD-ROM upon request, at no cost.

Obtaining an Annual Institutional Subscription to Accessible Archives

What is an annual subscription?

Institutions may elect to subscribe to Accessible Archives on an annual basis. Annual subscriptions provide access to all of the complete collections of databases. Pricing is based on an institution’s enrollment of full time equivalent (FTE) students, or other population served.

What does my annual subscription fee include?

Any institution (academic libraries, public libraries, research institutions, K-12 schools, historical societies, or any organization) that subscribes to Accessible Archives receives access to all of the collections, including any new content that is added throughout the term of their subscription. Institutions are charged a set rate based on their FTE (full-time equivalent) population served.

A subscription to the entire Accessible Archives online database includes complete access to hundreds of thousands of fully searchable full-text pages and to images from a variety of newspapers, magazines, and books. Our collections include:

    • African American Newspapers
    • American County Histories
    • The Civil War (A Newspaper Perspective, The Soldiers’ Perspective, The Generals’ Perspective, A Midwestern Perspective, Iowa’s Perspective)
    • Godey’s Lady’s Book
    • The Liberator
    • The Lily
    • The Pennsylvania Gazette
    • The Pennsylvania Genealogical Catalogue
    • Pennsylvania Newspaper Record
    • South Carolina Newspapers
    • The Virginia Gazette

For further details about the collections, please see About the Archives.

Can we subscribe to individual collections from the database?

No. Subscription fees include access to ALL of our collections and they cannot be subscribed to individually. 

How does my organization/library obtain a subscription?

Fill out the form on the Obtaining Permanent Access or a Subscription page and we will contact you. You may also contact us as follows:

Iris L. Hanney, President
Unlimited Priorities Corporation
Exclusive Sales & Marketing Agent for Accessible Archives
1930 SW 48th Lane
Cape Coral, FL 33914
Telephone: 239-549-2384, Fax: 239-549-3168
iris.hanney@unlimitedpriorities.com

Tom Nagy, Chief Operating Officer
Accessible Archives, Inc.
5 Great Valley Parkway, Suite 216
Malvern, PA 19355
Telephone: 866-296-1488
tnagy@accessible.com

What about a license agreement?

The license agreement was developed by a team of librarians and has been designed to address the needs of academic and public libraries, research institutions, K-12 schools, historical societies, or any organization. The license must be completed within 30 days of access. 

How is access to the database provided?

Institutional customers access the Accessible Archives information retrieval system online via IP (internet protocol) address. 

Once an order is placed, how quickly do we gain access?

Upon completion of a welcome letter confirming the order, contact information and IP information, you will obtain access within 24 hours during Monday-Friday. 

What is the procedure for renewing our institution’s subscription?

Your subscription will automatically be renewed unless we are notified at least 60 days prior to its end date.

Can the search screen be personalized for my institution or branded in some way?

Yes. Once your purchase is complete, we will ask you for a logo file (.gif, .png, or .jpg) no larger than 140px by 350px. This logo will appear at the top of the Accessible Archives screen initially viewed. In addition, we can also place a 2-5 line greeting message on the screen, appearing to the right of your institution’s logo.

Can our library gain access to usage records for the database?

Absolutely! Accessible Archives is keenly aware of the increasing need for institutions to measure the value return of their purchased online content. We therefore have turned to Project COUNTER to provide a consistent, comparable and credible standard for counting and reporting usage of online resources, at no additional cost to your organization. (Complete information on Project COUNTER may be found at www.projectcounter.org.)

Also, as part of our compliance with Release 3 of the COUNTER standard, we have implemented SUSHI (Standardized Usage Statistics Harvesting Initiative) into our statistics system to enable you to automate your statistics gathering process. The protocol was designed to be both generalized and extensible, meaning it can be used to retrieve a variety of usage reports. An extension designed specifically to work with COUNTER reports is provided with the standard, as these are expected to be the most frequently retrieved usage reports.

Is a free trial available for the database?

Yes. Trials are available for a two week period. To receive information regarding a free trial, please contact us.

If new collections are added after we subscribe, will we have access to them, and is there an additional fee?

You will automatically have access to any new collections as they are added. All fees remain the same for the 12 month subscription regardless of content added.

Do you raise your maintenance or subscription fees?

We try to keep them consistent, but be assured that any fee increases will not be in excess of 4-7%. There have been no fee increases for the past 3 years (2008-2010).

Are webinars, training sessions or manuals available?

Yes, webinars are regularly available for your organization. We provide manuals online, in both HTML and PDF formats. On-site training is negotiable.

Are MARC records available?

Yes. You may view records in MARC format online by searching “marc record” on the search screen, or you may obtain pure MARC on CD-ROM upon request, at no cost.

Obtaining an Annual Personal Subscription to Accessible Archives

What is an annual personal subscription?

Individuals may elect to subscribe to Accessible Archives on an annual basis. Annual subscriptions provide access to all of the complete collections of databases. A personal subscriber is defined as a single-user account holder accessing the system via an email address and password, and searching via their personal computer from home.

When does my subscription start? Is my subscription period based on calendar year or when I subscribe?

Your subscription starts on the day of your purchase, and it runs for the next 12 consecutive months. Your subscription will renew each year on the same date that you first subscribed.

What does my annual subscription fee include?

Any individual who subscribes to Accessible Archives receives access to all of the collections, including any new content that is added throughout the term of their subscription. The subscription fee is a flat rate per year.

A subscription to the entire Accessible Archives online database includes complete access to hundreds of thousands of fully searchable full-text pages and to images from a variety of newspapers, magazines, and books.

Our collections include:

    • African American Newspapers
    • American County Histories
    • The Civil War (A Newspaper Perspective, The Soldiers’ Perspective, The Generals’ Perspective, A Midwestern Perspective, Iowa’s Perspective)
    • Godey’s Lady’s Book
    • The Liberator
    • The Lily
    • The Pennsylvania Gazette
    • The Pennsylvania Genealogical Catalogue
    • Pennsylvania Newspaper Record
    • South Carolina Newspapers
    • The Virginia Gazette

For further details about the collections, please see About the Archives.

Can I subscribe to individual collections from the database?

No. Subscription fees include access to ALL of our collections and they cannot be subscribed to individually.

How do I obtain a personal subscription?

Go to the Personal Subscriptions Sign-Up page and complete the online form.

You may also contact us at:

Accessible Archives, Inc.
5 Great Valley Parkway, Suite 216
Malvern, PA 19355
Telephone: 866-296-1488
subscriptions@accessible.com

When ordering, you will need to:

    • complete all required fields
    • check that you have viewed and accepted the Terms & Conditions
    • enter an email address for your user name
    • select a password

Online payment is administered by PayPal, but a PayPal account is not required. Any credit or debit card is accepted. Once the payment is complete, you may begin searching immediately.

Can an institution or organization just purchase a personal subscription?

No. A personal subscriber is defined as a single-user account holder accessing the system via an email address and password, and searching via their personal computer from home. If a personal subscription is being accessed from a large number of different IP addresses or locations, you will be contacted and your personal subscription may be terminated. 

What is the procedure for renewing my subscription?

Your subscription will automatically be renewed unless we are notified at least 30 days prior to its end date.

The Accessible Archives Collections

What is the search platform like? Is Boolean searching available?

The Accessible Archives search and retrieval system includes a host of features, including full Boolean search, field restriction, limiting, truncation & stemming, linking, browsing and sorting. All content is searchable via a unified interface.

How do you decide which collections to make available?

We select potential additional collections for inclusion in our database according to our clients’ wants or needs. Our decisions are based on telephone and written surveys, as well as personal meetings. Accessible Archives has expanded our collections by forming strategic alliances with universities, research institutions, historical societies and other organizations to develop unique new collections. All future publications will have both image and text available. Please contact us if you are interested in discussing publishing partnerships. 

What collections are you considering for the future?

Civil War, African-American publications, women’s history, and county histories from the 18th and 19th Centuries. We also welcome suggestions from our clients.

Are the collections cover-to-cover or just particular articles?

With regard to The Pennsylvania Gazette, only the articles that pertain to the Western Hemisphere are included. For newspapers covered in The Civil War: Part I: A Newspaper Perspective collection, only articles pertaining to the Civil War are covered. For the other collections, all articles and images are included. All advertisements are included, as well.

How is the material converted and how is accuracy assured?

Content is double-keyed by a team of highly-skilled professionals familiar with the character and publishing idiosyncracies of historical documents. Double-keying results in much higher levels of accuracy than texts that have gone through OCR (Optical Character Recognition) scanning. Extensive quality control systems ensure that the converted data has an accuracy level in excess of 98%. The data are formatted in XML utilizing the TEI Lite DTD. Images are TIFF, B&W, color, and delivered as jpegs or gifs.

What technical support is available?

Contacting us as follows with any questions or problems:

Our technical support staff will respond to your inquiry within 24 hours, Monday-Friday.

Online support resources are also available.

What states do you anticipate adding to American County Histories?

American County Histories is currently divided into two groupings: Mid-Atlantic States (Delaware, Maryland, New Jersey, New York, Pennsylvania) and New England States (currently Connecticut & Massachusetts, with Maine, New Hampshire, Rhode Island and Vermont available by the end of first quarter 2011). The intention is to cover the entire United States, offering the South as the next geographic region.

What differentiates Accessible Archives’ Godey’s Lady’s Book from other offerings?

Our coverage provides the only fully searchable text version of this magazine with full-color illustrations—unique in the industry. In addition, the Accessible Archives search and retrieval system now allows searchers to limit by “Image Type,” which includes cartoon, chromolithograph, color plate, color plate fashion, drawing, engraving, fashion plate, illustration, map, mezzotint, portrait, sheet music, table and woodcut.

Is there a way to provide direct links to a specific collection or publication?

Yes! We have created a web page with handy links to facilitate access to our content, providing shortcuts to search or browse a desired collection or publication. Typical uses for the links might be: course readings, courseware, e-learning sites, online or distance learning course sites, reading lists, syllabi, or library topic sites. The system also allows for book browsing based on BookID.